Privacy Policy

My Virtual Staffings ("My Virtual Staffings", "we", "us") is the controller of personal data processed through this website and our staffing services. You can contact us at info@myvirtualstaffings.com or via the contact page.

Account details (name, email, company), hiring request information you submit, candidate application details (if you apply as staff), support correspondence, and standard usage/device data (IP address, browser, pages viewed). We do not store payment card numbers — checkout and billing are handled by our payment provider (see "Who we share with").

We use your data to: (a) respond to hiring requests and match candidates — performance of a contract or steps prior to entering one; (b) process billing and provide the service — contract; (c) send transactional email — contract; (d) send marketing email where you have opted in — consent; (e) prevent fraud, secure the service, and improve our products — legitimate interests; (f) comply with tax, accounting and legal obligations — legal obligation.

We share only the data necessary with vetted service providers acting as our processors or, where applicable, independent controllers:

• Paddle.com Market Ltd ("Paddle") — our Merchant of Record. Paddle handles all checkout, payments, billing, invoicing, tax compliance, subscription management, refunds and related customer support. Paddle's processing is governed by its own Privacy Notice.
• Hosting and infrastructure providers used to run this site and our application.
• Email delivery providers for transactional and (where consented) marketing email.
• Analytics providers to understand site usage in aggregate.
• Vetted staffing partners and candidates, to the limited extent needed to fulfil your hiring request.
• Professional advisers (legal, accounting) and authorities where required by law.

We never sell your personal data.

We keep account and hiring data for as long as your account or engagement is active and for up to 7 years afterwards to meet tax, accounting and legal obligations. Candidate application data is kept for up to 24 months unless you ask us to delete it sooner. Support correspondence is retained for up to 3 years. Backups are rotated and overwritten on a rolling basis.

We apply appropriate technical and organisational measures to protect your data, including encryption in transit (TLS), encryption at rest for our databases, access controls and least-privilege permissions, audit logging, and regular review of our providers. No system is perfectly secure, but we work to reduce risk continuously.

Some of our providers (including Paddle) may process data outside your country. Where required, transfers are protected by Standard Contractual Clauses or equivalent safeguards.

Depending on where you live, you may have the right to access, correct, delete, restrict or port your data, or object to certain processing, and to withdraw consent at any time. You can also lodge a complaint with your local data protection authority. To exercise any right, email info@myvirtualstaffings.com — we respond within 30 days.

We use essential cookies to run the site and, with your consent where required, analytics cookies to understand usage. You can manage cookies in your browser settings.

We may update this notice from time to time. Material changes will be highlighted on this page with a new "last updated" date.